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Home | Deductions Today Search 
Budgets Are Tight!
Problems With Deductions?

Deductions are growing worse all the time. In fact, at many companies, deductions are more significant risks than bad debts. Here you'll find solutions to help you cope with this big problem and save tens, if not hundreds, of thousands dollars for your company. Learn the top 5 causes of deductions, how to reduce unearned discount deductions, how to resolve post-audit claims, and how to read routing guides and compliance manuals for fun and profit!

Taking Control of Deductions: Improved Communications Get to the Root Cause of Deductions, Down By a Whopping 40 Percent in Just Four Months!
Taking Control of Deductions: Improved Communications Get to the Root Cause of Deductions, Down By a Whopping 40 Percent in Just Four Months! "Deduction rich" is how Senior Credit Manager Scott Patterson ironically describes the electrical supply industry. Short payments, if not the norm, certainly aren't aberrations. Distributors--a major class of customers--are especially adept at the deduction game. They go over invoices with fine tooth combs, and, if they find any excuse to deduct, they pounce. And if the supplier acquiesces without much fuss, that type of deduction becomes routine. They have, in Patterson's words, "cracked the code." When he arrived at the division four months ago, he found deductions extremely high, and he set the credit staff to work researching every single deduction to determine the root cause. They went to the respective departments to bring these errors to their attention. "We let them know how much extra work they're creating for us," he says. "The problem spread across all of the departments from Order Entry to Cash Application." . . . keep reading
Deductions - Who's At Fault
When deductions mushroom, and you have to spend hours and days checking to see if they're authorized, whose fault is it, anyway? "Most likely, it's yours," says one veteran New Jersey credit manager. "Deductions began as a nuisance, developed into a major cause for concern, and now, in some cases, disrupt day-to-day business. "When we looked into our situation, we concluded that 80% to 90% of the time, deductions resulted from company-initiated errors. I suspect that it's much the same with other companies, but admitting it is a new approach." Searching for the Causes - What causes deductions? It could be any number of things, including: . . . keep reading
Beating the Bounty Hunters
Not everyone can do this, but here's a story we just love about an innovative and aggressive approach to combat a post audit claim. This one's fun. A while back, a credit exec we know received a no . . . keep reading
Beware of Working Capital Optimization: Pushing Back Against Post-Audit Claims
"Financial leaders have rediscovered working capital optimization (WCO) as one means for dealing with the critical issues confronting them." That's the introduction from the website of PRGX (formerly . . . keep reading
VENDOR WHITEPAPER: Faster to the Finish: A New Dawn For End-To-End Automated Dispute Resolution Workflow
David Schmidt
VENDOR WHITEPAPER: Faster to the Finish: A New Dawn For End-To-End Automated Dispute Resolution Workflow Disputes, deductions and chargebacks have always been a part of the commercial collection scene. However, it was the automation of the supply chain management function, which not only ushered in the concept of just-in-time inventory but also created an explosion in payment deductions that over the course of the 1980's turned disputes into a major credit management challenge. . . . keep reading
Best Practices Today, Part xii: Deductions: A Burden or An Opportunity to Save Millions
By David Schmidt
Deductions and disputes represent a tremendous challenge to most credit functions. If nothing else, resolving short payment issues and other disputes takes up an inordinate amount of credit department . . . keep reading
How do you measure your deduction/disputes?
April 12, 2010
We are attempting to develop a meaningful measure for open customer deductions/disputes in AR. We've thought about Deduction DSO, % of AR, % of Sales and % of Past Due AR as some of the measures. We also are considering the length of time for the deduction to be resolved and cleared. I am interested how you measure your deduction/disputes. . . . keep reading
Establishing a Policy for Post Audit Claims
Customer reviews of past purchase orders and the post audit claims these reviews generate are now among the top three or four complaints we're hearing from credit managers. What's the solution? Accord . . . keep reading
Automatic Write Offs for Small Deductions
I attended an industry credit group meet last week where I was accused of heresy when I told the group that we have created a policy that small deductions or disputes are automatically written off by . . . keep reading
Is Industry Concentration Prompting Deduction Abuse? Expert Offers Seven Ways to Limit and Control Deductions
"Deductions are sucking the lifeblood out of a lot of our clients," complains Gregory Paul, an associate with MCD Credit Consulting Company (Rancho Santa Margarita, Calif.). One of my clients had almo . . . keep reading
Deduction Management - Cutting Research Time
The legitimacy of most of the deductions most customers make is not usually an issue. The issue is the time and effort you have to spend researching these deductions. Decorative Home Accents (Abbevill . . . keep reading
Controlling Chargebacks--The Compliance Department
Never, never give a customer an excuse for not paying in full and on time. That's the first rule of credit management. Unfortunately, there are invariably issues within both your own company and your . . . keep reading
Strategies for Recovering Unearned Discounts
Problems with customers taking unearned discounts? Here are six strategies to prevent customers from paying late and taking the discount:
  1. Dispel the standard practice myth. Some customers believe unearned discounts are standard industry practice. Contact trade
. . .
keep reading
Coping With Customer Deductions
It may seem hard to believe, but accounts receivable has grown at a faster pace than either inventory or sales during the past two and a half decades. Although much of this buildup in A/R has its root . . . keep reading
Reduce Error-Related Delinquencies
Even if your company prides itself on excellence in the areas of receiving orders, shipping, and invoicing, anything less than 100% accuracy can lead to problems. Anytime ordering, shipping, or billin . . . keep reading
And Now We Have to Pay Interest?
It's bad enough that as trade creditors we've become banks of last resort. But along with supplying customers with their working-capital needs, are we going to have to pay them interest on early payme . . . keep reading
Deduction Trends: Expert Offers Up the Latest Problems and Solutions
Most deductions are legitimate. Many are a nuisance, and having too many can be a serious and largely unnecessary financial drain. The solution extends well beyond remittance processing into a company . . . keep reading
Here's How You Can Take Advantage of Pre-Deduction Notification Information
By Jessica Butler
In the November 2007 issue of Credit Today, I wrote about how pre-deduction notification information ("pre-notifications") provided by more and more retailers can help vendors avoid deductions. In th . . . keep reading
Pre-Deduction Notification Information Can Help You Avoid Deductions
By Jessica Butler
More and more retailers are providing vendors with Pre-Deduction Notifications ("Pre-Notifications") or information on violations and errors received (at least seven days) before an actual deduction i . . . keep reading
Deduction and Dispute Best Practices: Thirteen Best Practice Steps To Implement
Deduction and dispute handling is a critical receivables management function. Not managed properly, deductions can sap credit department productivity and severely dampen performance. The problem stem . . . keep reading
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